Terms | Spotlight Action

Strategies Platform LLC

Overview
Terms of Use & Disclaimers
Community Conduct Guidelines
Student Agreement
Privacy Policy

Last Updated: 05/17/2025

Overview

1. Introduction

Welcome to Strategies Platform LLC ("Provider," "we," "us," or "our"). Our coalition consists of staff, leaders, and volunteers who team up with other groups in person and online to collaborate on health and community building projects. The information has been assembled from many public record sets. Strategies Platform LLC does not warranty the accuracy. Users should always verify facts before using this data to make decisions.

We encourage social sharing and collaboration. Complex projects are encouraged to develop Living Charters to rephrase these ideas in common language and define specific procedures; however this spotlightaction.org/terms page is the official and supreme binding legal document and overrides the terms of any Living Charter utilizing Strategies Platform LLC resources. This page outlines the policies governing your use of our tools and meetings, including but not limited to:

By using Strategies Platform LLC services, you agree to these Terms, Community Conduct Guidelines, and Privacy Policy.

2. Terms of Use Summary (See below for complete policy)

2.1. Acceptable Use

You agree to use our platforms for lawful purposes, including:

Brainstorming neighborhood ideas
Celebrating neighborhood identity
Expressing concerns about community issues
Sharing business products/services (with disclosure of affiliation)
Posting fliers, photos, and event advertisements
Engaging in discussions and collaborations
Researching public data

2.2. Prohibited Conduct

You must not:

Post false, defamatory, abusive, harassing, or discriminatory content.
Share copyrighted material without permission.
Engage in spam, phishing, or unauthorized advertising.
Violate Open Meeting Laws or other applicable regulations.
Misrepresent your affiliation with any business, organization, or political candidate.

2.3. User Responsibilities

You are responsible for the accuracy of your posts.
You grant Provider the right to format/edit content for display/reporting.
Public posts may be shared on social media unless consent is explicitly withdrawn.
Some features require in-person training before activation.

2.4. Moderation & Enforcement

Provider reserves the right to remove any content deemed inappropriate.
Accounts may be suspended or banned for violations.
IP addresses are logged for security and moderation purposes.

2.5. Disclaimer of Warranties

Provider does not guarantee the accuracy or usefulness of posted information. Content reflects the views of individual users, not necessarily the Provider.

3. Community Conduct Guidelines Summary (See below for complete policy)

3.1. Core Principles

Openness & Respect – Foster transparency, patience, and inclusivity for all members.
Constructive Debate – Encourage respectful discussion; avoid offensive language or bullying.
Do-ocracy – Action-takers drive progress; prioritize collaboration over complaints. Work together to reduce redundancy and amplify impact.

3.2 Expected Behavior

Be respectful, inclusive, and proactive.
Resolve conflicts constructively and report unsafe situations.
Communicate openly and support fellow members.

3.3 Unacceptable Behavior

Harassment, discrimination, threats, or violence.
Unwanted sexual attention, doxxing, or disruptive conduct.
Weapons (follow laws and rules for specific venues or events).
Repeating false statements.

3.4 Enforcement

Violations may lead to removal or bans.
Report issues to team@spotlightaction.org (confidentiality ensured).
Appeals only for permanent bans.
Applies to all community interactions, both online and offline.

4. Privacy Policy Summary (See below for complete policy)

4.1. Information We Collect

Publicly Available Data: Posts, comments, reports, and shared content.
User-Provided Data: Name, email, survey responses, event registrations, IP address (for accounts that submit forms to our services).
Automated Data: Cookies, analytics (Google, Facebook).

4.2. How We Use Data

To facilitate community engagement.
To improve our services.
For security and fraud prevention.
To provide customer service.
To report for funding applications.
To create summary reports.
To plan future actions.

4.3. Data Sharing

Public posts are visible to all users.
Event registrations and topical data is shared with the partners listed on each event or survey.
Some Google Drive folders and Classes are publicly accessible.
We do not sell personal identifiable data but may share it as required by law.

4.4. Your Rights

Access to forms to update most data or ask for a correction or deletion in your contact data.
Opt in or out of topical email lists.

4.5. Security

We implement safeguards and will not collect some types of sensitive data like birthdays to reduce risk but cannot guarantee absolute security.

5. Washoe County Assessor’s Office Disclaimers

This public information is furnished by the Washoe County Assessor's Office and should be accepted and used by the recipient with the understanding that the data received was developed and collected for assessment purposes only. No liability is assumed as to the accuracy, sufficiency or suitability of the information contained herein for any other particular use. The Assessor`s Office assumes no liability whatsoever associated with the use or misuse of such data.

Neighborhoods in Washoe County are delineated by a four character (alpha) code. These codes are used to group similar properties for the purpose of annual reappraisal. You can click on the neighborhood code to download the parcel list and parcel information for that neighborhood.

This information is provided as a service to the citizens of Washoe County. No warranties of any kind, expressed or implied, are provided, including usage, merchantability, content, interpretation, sequence, accuracy, currency or timeliness. This information is not intended for use as an address locator and it should be noted that not all county addresses will be found. For example, parcels containing multiple addresses may only display a single address as recorded in the Assessor's database. This information cannot be used for the purpose of boundary resolution or location. Building outlines are included for cartographic and representational purposes only and are not intended to be used for any measurement, calculation, or delineation.

For questions about assessment data please contact the Washoe County Assessor's Office Public Service Center at (775) 328-2277. Zoning information should be verified with the appropriate planning agency.

For questions, contact the Washoe County Assessor’s Office at (775) 328-2277.

6. Partner Agreements (by invite only)

For authorized partners accessing Caseplan.org or SpotlightAction.org:

6.1. Data Sharing Agreement

Confidential data must be secured.
Unauthorized sharing is prohibited.
Barriers or mistakes must be promptly shared and resolved.

6.2. Ticket Sales Agreement

Prompt notice of event changes
Partner agrees to be the primary communication source with attendees
Partner agrees to a professional spirit of collaboration

6.2. Topical Mailing List Agreement

Partner agrees to follow all these policies and guides.

7. Changes to These Policies

We may update these terms as the technology and security environment evolves at any time. Continued use constitutes acceptance. Major changes will be announced 2 weeks in advance.

8. Contact Us

For questions or concerns:
📧 Email: team@spotlightaction.org
📬 Mail: 3983 S McCarran Blvd. #191, Reno, NV 89502

Terms of Use & Disclaimers

The following terms and conditions govern all use of the Strategies Platform LLC [Provider] websites and all content, services, and products available at or through the website that are owned and/or managed by Strategies Platform LLC. The purpose of this policy is to establish acceptable and unacceptable use of all Provider resources in conjunction with the organization's established culture of ethical and lawful behavior, openness, trust, and integrity.

The Provider offers computer devices, support systems, networks, and other electronic information systems to meet missions, goals, and initiatives and must manage them responsibly to maintain the confidentiality, integrity, and availability of its information assets. This policy requires the users of information assets to comply with organization policies and protects the organization against damaging legal issues.

All employees, contractors, consultants, temporary and other affiliated parties of the Provider, including all personnel affiliated with third parties must adhere to this policy. This policy applies to information assets owned or leased by the Provider, or to devices that connect to the network or utilize the Provider’s resources.

Please read this Agreement carefully before accessing or using our Services. By accessing or using any part of our services, you agree to become bound by the terms and conditions of this agreement. If you do not agree to all the terms and conditions of this agreement, then you may not access or use any of our services. If these terms and conditions are considered an offer by Strategies Platform LLC, acceptance is expressly limited to these terms.

You are responsible for exercising good judgment regarding appropriate use of Provider resources in accordance with the organization's policies, standards, and guidelines. Provider resources may not be used for any unlawful or prohibited purpose.

Our Services are offered subject to your acceptance without modification of all of the terms and conditions contained herein and all other operating rules, policies (including, without limitation, Strategies Platform LLC’s Privacy Policy) and procedures that may be published from time to time by the Provider (collectively, the “Agreement”). Team Charters do not override this agreement. You agree that we may automatically upgrade our Services, and these terms will apply to any upgrades and/or additions. Regardless of where you reside, your agreement is with Strategies Platform LLC, a Nevada-based Limited Liability Company.

Our Services are not directed to children younger than 13, and access and use of our Services is only offered to users 13 years of age or older. If you are under 13 years old, please do not register to use our Services. Any person who registers as a user or provides their personal information to our Services represents that they are 13 years of age or older.

Use of our Services requires registration. You agree to provide us with complete and accurate information when you register for an account. You will be solely responsible and liable for any activity that occurs under your username. You are responsible for keeping your password secure.

For security, compliance, and maintenance purposes, authorized personnel may monitor and audit equipment, systems, and network traffic. Devices that interfere with other devices or users on the Provider network may be disconnected or banned.

Access to and use of Provider data

The Provider maintains data for project use, and only shares full or limited access to individuals that agree to these full terms of use and whose objective in accessing the data is to further the mission and software. Any misuse of the data will be arbitrated by Strategies Platform LLC.

Users need written permission before doing anything with Provider data including that which has not been previously agreed to by the Provider. You may not export, keep or use any data from the systems or from the Provider without express written permission.

One time permission to use Provider data does not grant ongoing access to the data or to its use. The Provider will revoke or downgrade user access once access is no longer needed and/or at the discretion of the Provider.

System Accounts

You are responsible for the security of data, accounts, and systems under your control. Keep passwords secure and do not share account or password information with anyone, including other personnel, family, or friends. Providing access to another individual, either deliberately or through failure to secure its access, is a violation of this policy.

You must ensure through legal or technical means that proprietary information remains within the control of the Provider at all times. Conducting business on behalf of the Provider that results in the storage of proprietary information on personal or non-organization controlled environments, including devices maintained by a third party with whom the Provider does not have a contractual agreement, is prohibited. This specifically prohibits the use of an e-mail account that is not provided by Strategies Platform LLC for company business.

Communications

When leveraging the data at the Provider for the purpose of communications, you agree to target the communications to the intended group of recipients and to maintain a message central to the purpose behind your permission to use the data. Strategies Platform LLC maintains sole rights to prohibit any communications it deems inappropriate.

The following are strictly prohibited:

1. Sending spam via e-mail, text messages, pages, instant messages, voice mail, or other forms of electronic communication.

2. Forging, misrepresenting, obscuring, suppressing, or replacing a user identity on any electronic communication to mislead the recipient about the sender.

3. Posting the same or similar non-business-related messages to large number of users.

4. Use of a Provider e-mail or IP address to engage in conduct that violates Provider policies or guidelines. Posting to a public newsgroup, bulletin board, or listserv with a Provider e-mail or IP address representing the Provider to the public; therefore, you must exercise good judgment to avoid misrepresenting or exceeding your authority in representing the opinion of the Provider or organizational partners.

Network Use

You are responsible for the security and appropriate use of Provider network resources under your control. Using Provider resources for the following is strictly prohibited:

1. Causing a security breach to either Strategies Platform LLC or other network resources, including, but not limited to, accessing data, servers, or accounts to which you are not authorized; circumventing user authentication on any device; or sniffing network traffic.

2. Causing a disruption of service to either the Provider or other network resources, including, but not limited to, ICMP floods, packet spoofing, denial of service, heap or buffer overflows, and forged routing information for malicious purposes.

3. Introducing honeypots, honeynets, or similar technology on the Provider network.

4. Violating copyright law, including, but not limited to, illegally duplicating or transmitting copyrighted pictures, music, video, and software.

5. Exporting or importing software, technical information, encryption software, or technology in violation of international or regional export control laws.

6. Use of the Internet or Provider network that violates the Provider policies, or local laws.

7. Intentionally introducing malicious code, including, but not limited to, viruses, worms, Trojan horses, e-mail bombs, spyware, adware, and keyloggers.

8. Port scanning or security scanning on a production network unless authorized in advance by Strategies Platform LLC.

Content Posted on Other Websites

We have not reviewed, and cannot review, all of the material, including computer software, made available through the websites and webpages to which Strategies Platform LLC links, and that link to Provider controled websites. The Provider does not have any control over those other websites, and is not responsible for their contents or their use. By linking to websites external to the Provider, the Provider does not represent or imply that it endorses such website. You are responsible for taking precautions as necessary to protect yourself and your computer systems from viruses, worms, Trojan horses, and other harmful or destructive content. Provider disclaims any responsibility for any harm resulting from your use of non-provider websites and webpages.

Copyright Infringement and DMCA Policy

As Strategies Platform LLC asks others to respect its intellectual property rights, it respects the intellectual property rights of others. If you believe that material located on or linked to by the Provider violates your copyright, you are encouraged to notify Strategies Platform LLC in accordance with the Digital Millennium Copyright Act (“DMCA”). Strategies Platform LLC will respond to all such notices, including as required or appropriate by removing the infringing material or disabling all links to the infringing material. The Provider will terminate a visitor’s access to and use of the Websites if, under appropriate circumstances, the visitor is determined to be a repeat infringer of the copyrights or other intellectual property rights of the Provider or others. In the case of such termination, the Provider will have no obligation to provide a refund of any amounts previously paid to Strategies Platform LLC.

Intellectual Property

This Agreement does not transfer from the Provider to you any Provider or third party intellectual property, and all right, title, and interest in and to such property will remain (as between the parties) solely with the Provider. Strategies Platform LLC, strategiesplatform.com, caseplan.org, spotlightaction.org, renosparks.org, the Provider logos, and all other trademarks, service marks, graphics and logos used in connection with our Services, are trademarks or registered trademarks of Strategies Platform LLC or Provider’s licensors. Other trademarks, service marks, graphics and logos used in connection with our Services may be the trademarks of other third parties. Your use of our Services grants you no right or license to reproduce or otherwise use any Provider or third-party trademarks.

Changes

We are constantly updating our Services, and that means sometimes we have to change the legal terms under which our Services are offered. If we make changes that are material, we will let you know by posting on one of our websites, or by sending you an email or other communication before the changes take effect. The notice will designate a reasonable period of time after which the new terms will take effect. If you disagree with our changes, then you should stop using our Services within the designated notice period. Your continued use of our Services will be subject to the new terms. However, any dispute that arose before the changes shall be governed by the Terms (including the binding individual arbitration clause) that were in place when the dispute arose.

Termination

Strategies Platform LLC may terminate your access to all or any part of our Services at any time, with or without cause, with or without notice, effective immediately. If you wish to terminate this Agreement or your accounts (if you have one), you may simply discontinue using our Services. All provisions of this Agreement which by their nature should survive termination shall survive termination, including, without limitation, ownership provisions, warranty disclaimers, indemnity and limitations of liability.

Disclaimer of Warranties

Our Services are provided “as is.” Provider and its suppliers and licensors hereby disclaim all warranties of any kind, express or implied, including, without limitation, the warranties of merchantability, fitness for a particular purpose and non-infringement. Neither the Provider nor its suppliers and licensors, makes any warranty that our Services will be error free or that access thereto will be continuous or uninterrupted. You understand that you download from, or otherwise obtain content or services through, our Services at your own discretion and risk.

Limitation of Liability

In no event will the Provider, or its suppliers or licensors, be liable with respect to any subject matter of this Agreement under any contract, negligence, strict liability or other legal or equitable theory for: (i) any special, incidental or consequential damages; (ii) the cost of procurement for substitute products or services; (iii) for interruption of use or loss or corruption of data; or (iv) for any amounts that exceed the fees paid by you to Strategies Platform LLC under this agreement during the twelve (12) month period prior to the cause of action. The Provider shall have no liability for any failure or delay due to matters beyond their reasonable control. The foregoing shall not apply to the extent prohibited by applicable law.

General Representation and Warranty

You represent and warrant that (i) your use of our Services will be in strict accordance with the Provider Privacy Policy, with this Agreement, and with all applicable laws and regulations (including without limitation any local laws or regulations in your country, state, city, or other governmental area, regarding online conduct and acceptable content, and including all applicable laws regarding the transmission of technical data exported from the United States or the country in which you reside) and (ii) your use of our Services will not infringe or misappropriate the intellectual property rights of any third party.

Indemnification

You agree to indemnify and hold harmless Strategies Platform LLC, its contractors, and its licensors, and their respective directors, officers, employees, and agents from and against any and all claims and expenses, including attorneys’ fees, arising out of your use of our Services, including but not limited to your violation of this Agreement.

Translation

These Terms of Service were originally written in English (US). We may translate these terms into other languages. In the event of a conflict between a translated version of these Agreements and the English version, the English version will control.

Miscellaneous

This Agreement constitutes the supreme agreement between the Provider and you concerning the subject matter hereof, and they may only be modified by a written amendment signed by an authorized executive of Strategies Platform LLC, or by the posting by Strategies Platform LLC of a revised version. Except to the extent applicable law, if any, provides otherwise, this Agreement, any access to or use of our Services will be governed by the laws of the state of Nevada, U.S.A., excluding its conflict of law provisions, and the proper venue for any disputes arising out of or relating to any of the same will be the state and federal courts located in Washoe County, Nevada. Except for claims for injunctive or equitable relief or claims regarding intellectual property rights (which may be brought in any competent court without the posting of a bond), any dispute arising under this Agreement shall be finally settled in accordance with the Comprehensive Arbitration Rules of the Judicial Arbitration and Mediation Service, Inc. (“JAMS”) by three arbitrators appointed in accordance with such Rules. The arbitration shall take place in Reno, Nevada, in the English language and the arbitral decision may be enforced in any court. The prevailing party in any action or proceeding to enforce this Agreement shall be entitled to costs and attorneys’ fees. If any part of this Agreement is held invalid or unenforceable, that part will be construed to reflect the parties’ original intent, and the remaining portions will remain in full force and effect. A waiver by either party of any term or condition of this Agreement or any breach thereof, in any one instance, will not waive such term or condition or any subsequent breach thereof. You may assign your rights under this Agreement to any party that consents to, and agrees to be bound by, its terms and conditions; the Provider may assign its rights under this Agreement without condition. This Agreement will be binding upon and will inure to the benefit of the parties, their successors and permitted assigns.

Community Conduct Guidelines

Preamble

Strategies Platform LLC resources are built from the support, hard work, and enthusiasm of individuals and organizations around the world. Our passionate community is dedicated to the overarching goal of doing good.

Our community guidelines support this vision, offer guidance on how the community can effectively work together, and establish reasonable expectations for any member of the community to agree to and to follow. These community guidelines ensure that Strategies Platform LLC resources foster a positive and welcoming atmosphere.

Openness

As individual community members, we understand and accept that the ongoing operation and future success of our project is entirely on us and that it is therefore incumbent upon us to find positive ways to interact and to collaborate.

In everything we do, we aspire to maintain transparency, to provide clarity, and to recognize that the complexities of the project require that we provide support and offer patience to all members of the community, be they newcomers or veterans, in order to facilitate understanding and connection.

Debate

We value courteous, lively discussion both online and offline (at conferences, meet-ups, work sessions, etc.), and will treat each other with respect. We recognize that we will lose community support for our priorities and objectives if we fail to treat community members with courtesy and with respect.

We appreciate honest feedback and constructive criticism, and recognize that open, honest conversation often involves more listening than being listened to. We understand that we speak for ourselves and not on behalf of Strategies Platform LLC, 'the community', 'users', 'partners', 'members' etc., unless we can demonstrate how we achieved this trusted spokesperson mandate.

At times, we recognize that debate may be taken negatively or offensively, or may in fact be made in such fashion. We understand that we should apologize when we do say things in a way that is offensive, and we should always endeavor to reconcile disagreements. Ongoing negativity, abusive tones, and bullying cause individuals to be unwilling to express themselves or take part in the conversation. Such instances may violate Strategies Platform LLC’s Community Conduct Guidelines.

Do-ocracy

We value those that contribute to the project and get things done. We all have different priorities and understand that those of others are valid just as are ours. We are all free to move community building relationships forward in ways that make sense to each of us and that do not inhibit others’ use of and contributions to the tools available under the Provider. By doing so, we take responsibility for what we are willing to do or not do, and we understand that complaining about what we feel others should or should not be doing is counter to our culture.

As members of a do-ocracy, we understand that expecting any other community member or the Strategies Platform team to spontaneously make our priorities happen is unreasonable and inconsistent with our culture. Any responsibility in our project can be carried by any contributor who demonstrates the required capacity and competence, and we encourage everyone to be a part of this culture.

Our roadmap is generated by our community and is determined by doers and funders that are able to commit the necessary resources to advance resources. We welcome all opinions on the direction efforts should be heading. Ongoing development is necessarily aligned with those individuals that take the initiative to make things happen.

Collaboration & Promotion

We collaborate routinely since this reduces redundancy and improves the quality of our work. Rather than ‘trying to do everything ourselves’, we align ourselves with complementary projects and organizations for mutual benefit, both inside and outside our community.

As community members, we understand that it is our responsibility to find people with similar priorities and attempt to combine resources in order to realize our objectives. Likewise, it is our responsibility as a community and as individuals to make engagement and collaboration as easily as possible to ensure success. Failure to do so in no way warrants blame on any individual or group of individuals.

As a community, we will endeavor to promote initiatives to raise awareness and encourage collaboration. Likewise, we will promote businesses and individuals that provide aligned services and that contribute back to community resources. We encourage all users to structure their work and contributions in ways that benefit both their own objectives and the wider community.

The Strategies Platform Team

The Strategies Platform team is focused on ensuring the maintenance and production of Provider products, and on stewarding the overall project. The Team manages data fields, releases, infrastructure, security, and various aspects of development, pursues funding, facilitates the community, and carries out various administrative tasks.

Staffed by a small number of team members with varying time commitments to the project, the team is intentionally lightweight, focusing on a narrow range of duties within the project. Team members are paid by Strategies Platform LLC, which generates income from the project, as well as may be compensated through work that individual members engage related to, or not, the software and tools.

The team is committed to maximizing its effectiveness for the good of the project, however its capacity is finite. It cannot fulfill everyone’s priorities nor will it attempt to do so. Like other members of the community, the team will align itself with those that show initiative to make results happen, specifically those initiatives that stand to have the broadest impact.

Purpose

The Provider and partners believe our community should be truly open for everyone. As such, we are committed to providing a friendly, safe and welcoming environment for all, regardless of gender, sexual orientation, disability, ethnicity, religion, technical skills, protected classes, or culture.

This agreement outlines our expectations for participant behavior as well as the consequences for unacceptable behavior at sanctioned events. We invite all members, partners, funders, contributors, sponsors, volunteers, speakers, attendees, and other participants to help us realize a safe and positive conference experience for everyone.

Open Source & Culture Citizenship

A supplemental goal of this Code of Conduct is to increase open source and culture citizenship by encouraging participants to recognize and strengthen the relationships between our actions and their effects on our community. Communities mirror the societies in which they exist and positive action is essential to counteract the many forms of inequality and abuses of power that exist in society.

If you see someone who is making an extra effort to ensure our community is welcoming, friendly, and encourages all participants to contribute to the fullest extent, please recognize their efforts.

Expected Behavior

Find like-minded people
Help groups raise funds, supplies, and volunteers.
Participate in an authentic and active way. In doing so, you contribute to the health and longevity of this community.
Exercise consideration and respect in your speech and actions.
Attempt collaboration before conflict.
Refrain from demeaning, discriminatory, or harassing behavior and speech.
Build confidence in community members.
Increase documentation of problems.
Be mindful of your surroundings and of your fellow participants. Alert community leaders if you notice a dangerous situation, someone in distress, or violations of this Code of Conduct.
Embrace your hospitality, skills, and encouragement.
Give proactive support to neighborhood leaders
Remember that community event venues may be shared with members of the public; please be respectful to all patrons of these locations.
Communicate in public settings whenever possible online and in person.

Unacceptable Behavior

The following behaviors are considered harassment and are unacceptable on our platforms:

Violence, threats of violence or violent language directed against another person.
Sexist, racist, homophobic, transphobic, ableist or otherwise discriminatory jokes and language.
Posting or displaying sexually explicit or violent material.
Posting or threatening to post other people’s personally identifying information.
Personal insults, particularly those related to gender, sexual orientation, race, religion, or disability.
Inappropriate photography or recording.
Inappropriate physical contact. You should have someone’s consent before touching them.
Unwelcome sexual attention. This includes, sexualized comments or jokes; inappropriate touching, groping, and unwelcome sexual advances.
Deliberate intimidation, stalking or following (online or in person).
Advocating for, or encouraging, any of the above behavior.
Sustained disruption of community events, including talks and presentations.
Making false statements.

Weapons Policy

Strategies Platform LLC will align with weapons restrictions in force by local, state, and federal law and the specific venues. At times, you must respect additional weapons restrictions for individual events and locations. Weapons include but are not limited to guns, explosives (including fireworks), and large knives such as those used for hunting or display, as well as any other item used for the purpose of causing injury or harm to others. Anyone seen in possession of one of these items may be asked to leave immediately, and will only be allowed to return without the weapon. Attendees are expected to comply with all state and local laws on this matter.

Consequences of Unacceptable Behavior

Unacceptable behavior from any community member, including sponsors and those with decision-making authority, will not be tolerated.

Anyone asked to stop unacceptable behavior is expected to comply immediately.

If a community member engages in unacceptable behavior, we may take any action deemed appropriate, up to and including a temporary ban or permanent expulsion from the Provider resources and community without warning (and without refund in the case of a paid event).

Reporting Guidelines

If you are subject to or witness unacceptable behavior, or have any other concerns, please notify us as soon as possible by emailing team@spotlightaction.org. Please read Reporting Guidelines for details.

All reports will be kept confidential. In some cases we may determine that a public statement will need to be made. If that's the case, the identities of all victims and reporters will remain confidential unless those individuals instruct us otherwise. If you believe anyone is in physical danger, please notify appropriate emergency services first. If you are unsure what service or agency is appropriate to contact, include this in your report and we will attempt to notify them.

In your report please include:

Your contact info for follow-up contact.
Names (legal, nicknames, or pseudonyms) of any individuals involved.
If there were other witnesses besides you, please try to include them as well.
When and where the incident occurred. Please be as specific as possible.
Your account of what occurred.
If there is a publicly available record (e.g. a mailing list archive or a public IRC logger) please include a link.
Any extra context you believe existed for the incident.
If you believe this incident is ongoing.
Any other information you believe we should have.

You will receive an email from the Strategies Platform LLC team acknowledging receipt as soon as possible, but within 48 hours. If this is determined to be an ongoing incident or a threat to physical safety, the team's immediate priority will be to protect everyone involved. This means we may delay an "official" response until we believe that the situation has ended and that everyone is physically safe.

Additionally, community organizers are available to help community members engage with local de-escalation teams or to otherwise help those experiencing unacceptable behavior feel safe. In the context of in-person events, organizers will also provide escorts as desired by the person experiencing distress.

Addressing Grievances

Only permanent resolutions (such as bans) may be appealed. To appeal a decision, contact the Strategies Platform Team at team@spotlightaction.com with your appeal and the team and event organizers will review the case.

Scope

We expect all community participants (contributors, paid or otherwise; sponsors; and other guests) to abide by this Code of Conduct in all community venues–online and in-person–as well as in all one-on-one communications pertaining to community business.

This code of conduct and its related procedures also applies to unacceptable behavior occurring outside the scope of community activities when such behavior has the potential to adversely affect the safety and well-being of community members.

Student Agreement

Foundational training courses may include up to 8 weeks of in-person classes and course material due each week. Continuing education classes may be as short as 1 hour. For longer courses, one online makeup session is provided for those who need extra support to meet all the requirements. Plan to spend 4 hours per week doing self-paced online coursework.

Students are required to sign that they read the agreement and know what they are signing up for when they register for class. Your class agreement may have additional details

I will meet all live session requirements
I understand that prompt attendance is expected.
I will text immediately if I am unable to join to get help.
I will complete the weekly participation using 40-150 word answers by, responding to at least one classmate with what stood out in their comment and why.
I will keep in contact with my Instructor when I have questions regarding assignments, due dates, or extra time in advance.
I will present my 3-5 minute case study during the final class if applicable.
I will not copy work from other students or online sources without acknowledging them.
I understand that I am here to practice my skills sharing health and safety information and will not use AI to generate answers.
I will reach out to my Instructor to notify them when I made changes to assignments or added to my answers for a better grade.

Privacy Policy

This privacy policy explains the process in which Strategies Platform LLC (“Provider”, “we”, “us”) obtains, uses, stores and handles data acquired either directly through our website(s) or indirectly through related services, events, products or websites. The privacy policy (“this policy”) complies with the California Consumer Privacy Act (“CCPA”, 2018) as well as the General Data Protection Regulation (“GDPR”, 2018) implemented in the European Union.

Strategies Platform LLC uses open source projects such as (CiviCRM license, Moodle license) that produces software for nonprofit and civic sector organizations. CiviCRM LLC, the originator and legal entity behind the CiviCRM open source project, is a California-based Limited Liability Company which employs individuals and contractors throughout the world. All individuals and contractors are aware of and are required to adhere to this privacy policy.

For personal information contained in this policy which is used by the Provider, Strategies Platform LLC is the data controller under European Union data protection legislation. For personal information contained in this policy which is used by our Partners in connection with Provider services, then the relevant partner(s) will be the data controller under European Union data protection legislation.

This policy does not apply to the practices of companies that may be affiliated with Strategies Platform LLC but that Strategies Platform LLC does not own or control, or to people that the Provider does not employ or manage.

This policy does not apply to any of our products or services that have a separate privacy policy.

Rights & Principles

With respect to general privacy and specifically to this privacy policy, we adhere to the following basic principles:

We strive to be transparent and open in how we collect, use and share your data.
We focus on collecting only the most essential data necessary to facilitate your use of our services.
We offer opportunities for you to provide additional information but we do not require it.
We store data for as long as we have good reason to keep it.
We try to make it easy for you to control your data.

We believe that users (“you”) benefit from privacy policies that ensure transparency and control over personal data. Therefore:

You have the right to access your information that we have collected and store; you have the right to request a copy of the information we have about you;
you have the right to ask us to rectify any inaccuracies in information about you that we have collected and store;
you have the right to ask that we transmit your data that we have collected on you, to another provider (if technically feasible);
you have the right to ask that we restrict processing of your data; you have the right to withdraw consent to the processing of your data;
you have the right to request that we remove information about you that we have collected and store;
if, at any time, you have concerns about how we have used your personal information, you have the right to complain to a privacy regulator.

Application & Definitions

This policy applies to any personal information that you enter into your accounts on the websites for the Provider (StrategiesPlatform.com, CasePlan.org, SpotlightAction.org, RenoSparks.org) as well as information that you enter on related websites that may be directly and indirectly associated with the Provider or services that are provided on behalf of the Provider.

Examples include:

Registration at spotlightaction.org and sites directly related to strategiesplatform.com such as https://caseplan.moodlecloud.com.
Engagement on related services over which we have direct control.
Registration at Provider-related event websites or attendance at meetups, trainings and/or participation in webinars.

‘Personal information’ (“data”, “information”) is defined as any piece of data that can be used to identify you as an individual and excludes data that may identify you as a representative of a legal entity.

Public postings to related sites, direct email communications to domains under our control, and engagement on social media platforms, all of which may expose personally identifiable information, are not considered personal information and are not the type of information protected by this privacy policy.

How We Use Information

We use information that we obtain to:

Monitor and protect the integrity of our websites and services, and to prevent fraudulent or illegal activities.
Analyse and improve the performance and effectiveness of our websites and our services.
Personalize your experience on our websites and services, and to directly communicate with you.
Facilitate transactions, be they informational and/or financial, on behalf of users of our websites and/or paid services.

Children

Due to the nature of our services, we do not offer online services to children. Therefore, we do not identify it as relevant to control the age of users signing up for services.

Nonetheless, we honor The Children’s Online Privacy Protection Act (“COPPA”) of April 21, 2000. COPPA applies to any individually identifiable information about a child that is collected online, such as full name, home address, e-mail address, telephone number or any other information that would allow someone to identify or contact the child.

Strategies Platform LLC does not knowingly collect information on any person under 18 years of age. We request that children under 18 (years old) do not provide information to us without the consent of a parent or guardian.

Information We Collect

We collect information about you when it is relevant to do so for the use, maintenance or improvement of our services. We collect information in three primary manners:

Directly through transactions, such as website registrations, in which you provide information.
Automatically through 3rd party services, such as website analytics.
Manually through the organization of public records.

Information You Provide to Us

Examples of information that you may directly provide to us include:

basic contact information through website or event registration, such as name, email address, and username;
financial information generated through the processing of financial transactions, such as billing address and transaction identification;
specific information necessary for proper accommodations during event registration, such as dietary information or information related to clothing size;
information related to your vocation and your use of Provider services, both current and historical, such as your employer name and your job title;
information that expresses your views, opinions or beliefs, such as survey responses or answers to technical questions.

Financial information, such as credit card numbers, is not stored in our systems and is managed by and governed by the data policies of the payment processors we use.

We do not ask for, require, or otherwise track information that is unnecessary to the operation of Strategies Platform LLC, such as social security numbers, or equivalent, or date of birth.

Information We Collect Automatically

We collect some information automatically through use of our services and through third party services.

Information We Collect Through Our Services

In addition to data that we explicitly ask for during user interaction, such as name, email, phone, etc., we collect data that browsers, devices, and servers typically make available including IP addresses and language preferences that may be required for the optimal use or general operation of our services. We may approximate device location based on IP addresses.

Information acquired in this manner is not automatically associated with any personally identifiable record or related information. Said information is not anonymised and could be used for the purpose of identification should there be an operational or legal requirement to do so.

Information We Collect Through 3rd Party Services

Strategies Platform LLC uses 3rd party software to monitor and deliver our services. We do not own or control these 3rd parties and therefore cannot ensure that their policies of data collection, storage and use are in compliance with CCPA or GDPR. You should review their rules and policies when using third party software not deployed by the Provider. We can provide a complete and up to date list of 3rd parties we use by request to team@spotlightaction.org.

We use website analytics software (Google Tag Manager, Google Analytics, Google Adsense) to track website user engagement and related behavior for the purpose of improving our services. Data collected includes IP addresses, unique device identifiers, browser types, device types, operating systems, etc. as well as behavioral data such as clicks, page views, durations, visit dates, etc.

Analytics are used to gauge interest in the overall project as well as to determine the effectiveness of websites under our control. Analytics are not used in any way to personally identify users and therefore are not governed by this privacy policy. Users may avoid analytics tracking by declining the use of cookies.

Information from Cookies & Other Technologies

The Provider may use technologies such as cookies, Pixel tags, web beacons, or similar, which are typically small blocks of code placed on website and emails, to help us identify, track usage, access preference for our services, and otherwise track and understand campaign effectiveness and/or deliver targeted advertising.

Sharing Information

We do not sell, trade, give or otherwise share our users’ private personal information without direct consent and knowledge. We do share information about you in the limited circumstances spelled out below and with appropriate safeguards on your privacy:

Subsidiaries, Employees, and Independent Contractors

We may disclose information about you to our disclosed partners, subsidiaries, our employees, subprocessors (both inside and outside of the EEA) and individuals who are our independent contractors that need to know the information in order to help us provide our services or to process the information on our behalf. We require our disclosed partners, subsidiaries, our employees and our subprocessors (both inside and outside of the EEA) and individuals to follow this Privacy Policy for personal information that we share with them.

Third Party Vendors

We may share information about you with third party vendors who need to know information about you in order to provide their services to us and to you. This group includes vendors that help us provide our services to you (like payment providers that process your credit and debit card information) and those that help us understand and enhance our services (like analytics providers). When possible, we require vendors to agree to privacy commitments in order to share information with them.

As Required by Law

We may disclose information about you in response to a subpoena, court order, or other governmental request.

To Protect Rights and Property

We may disclose information about you when we believe that doing so is reasonably necessary to protect the rights of Strategies Platform LLC, third parties, or the public at large. For example, if we believe that there is an imminent danger of death or serious physical injury, we may disclose information related to the emergency without delay.

With Your Consent

We may share and disclose information with your consent or at your direction.

Aggregated and De-Identified Information

We may share information that has been aggregated or reasonably de-identified, so that the information could not reasonably be used to identify you. For example, Warming Center Volunteer Survey Summary.

Published Support Requests

We may share information if you send us a support request (for example, via a support email or through our support forums). We reserve the right to publish that request in order to help us clarify or respond to your request or to help us support other users.

Information Shared Publicly

Information that you choose to make public is disclosed publicly. That means, of course, that information within any content that you make public, including your name, email, user ID, etc., on any of the digital platforms that we create or maintain on your behalf are all available to others. Public information may also be indexed by search engines or used by third parties.

Security

While no online service is 100% secure, we work very hard to protect information about you against unauthorized access, use, modification, or destruction.

We use physical, electronic, and procedural safeguards to protect personal information that you have shared with us.
We use standard methods of authentication to ensure that you may access, control and secure your data.
We use industry-standard SSL-encryption to protect data and data transmissions. Please note that using an SSL is not a guarantee that information may not be accessed, disclosed, altered or destroyed by a breach of firewalls, secure server software, and the like.

If the Provider learns of a security breach, we may attempt to notify you electronically so that you can take appropriate protective steps. By using our sites, products, and services or providing personal information to us, you agree that we can communicate with you electronically regarding security, privacy, and administrative issues relating to your use of those sites, products, and services. We may post a notice on our applicable web sites if a security breach occurs. If this happens, you will need a web browser enabling you to view the applicable Web sites. We may also send an email to you at the email address you have provided to us in these circumstances. Depending on where you live, you may have a legal right to receive notice of a security breach in writing. To receive free written notice of a security breach (or to withdraw your consent from receiving electronic notice), you should notify us at team@strategiesplatform.org.

Data Storage

All and any information that we gather from you is stored and processed on our secure servers or those of our trusted partners. We implement strict technological and procedural measures to keep your data safe and secure. We may keep data regarding financial transactions, such as past invoices and/or contributions made to or through Strategies Platform LLC.

At any point in time you have the right to request that we delete or obfuscate any data that may be used to identify you as an individual. However, please bear in mind that by doing so, you may be required to cancel all or a part of the services that we provide you as we may not be able to provide you with that service without certain data including Continuing Education Certificate verifications.

Changing Your Preferences and Personal Information

You can edit your account information with our services at any time. Most personal information you may provide is entirely optional. You can delete your account by visiting the applicable account deletion page; however, please note that some personal information, primarily your contact information, may remain in our records to the extent necessary to protect our legal interests, to maintain a history of past financial transactions or document compliance with regulatory, grant, or other funding requirements.

You have several choices available when it comes to managing information about you:

Limit the Information that You Provide: If you contact us you can choose not to provide the optional information. Please keep in mind that if you do not provide this information we may not be able to fully respond to you.
Opt-Out of Electronic Communications: You may opt out of receiving promotional messages from us. Just follow the instructions in those messages. If you opt out of promotional messages, we may still send you other messages, like those about your account and legal notices.
Set Your Browser to Reject Cookies: At this time, CiviCRM does not respond to “do not track” signals across all of our Services. However, you can usually choose to set your browser to remove or reject browser cookies before using Provider’s websites, with the drawback that certain features of our classroom and websites may not function properly without the aid of cookies.

Privacy Policy Changes

Strategies Platform LLC may change this privacy policy periodically. We encourage visitors to frequently check this page for any changes to the Privacy Policy. If we make changes, we will notify you by maintaining a change log, and, in some cases, we may provide additional notice (such as adding a statement to our homepage or sending you a notification through e-mail or your dashboard).

Contacting Strategies Platform LLC

We reply personally to all access requests (positively or negatively) under 2 weeks (the legal limit from GDPR is 1 month).

If you have a concern regarding any Provider website, product, or service, or if you have specific concerns about this policy, or if you object to any sharing of your personal information that may be permitted under this policy, you may do so by writing to us via email at team@spotlightaction.org. Alternatively, we can be reached at our postal mail address.

We will take reasonable steps to accommodate your requests as they relate to the operation of our services. In some instances, it may be that honoring your requests will interfere with or preclude your ability to use our websites, products, or services or may require us to terminate our relationship with you.

Data Protection Officer

Jay Kolbet-Clausell
3983 S McCarran Blvd. #191, Reno, NV 89502, United States

This Agreement is a compilation of terms provided by Drupal, Joomla, Ubuntu, WordPress, Moodle, CiviCRM, Open Source Bridge, and Strategies Platform stakeholders.

Strategies Platform LLC’s Agreement is available under Creative Commons Attribution-ShareAlike license. You are free to copy, modify and use it for your own use. Your version of this Agreement should include language that reflects your practices, processes and organizational information.